This article will share with you the 7 tools that factory managers must have in their work. Using the right tools and methods can effectively improve work efficiency. How many of these tools do you know? How many are actually used?

 

1. SWOT analysis method

1) Strengths

2) Weaknesses

3) Opportunities

4) Threats

Effect:Help managers to clearly grasp the overall situation, analyze their own advantages and disadvantages in terms of resources, grasp the opportunities provided by the environment, and prevent possible risks and threats.

 

2. PDCA cycle rules

1) Plan: develop goals and plans

2) Do: Task deployment, organization and implementation

3) Check: Check the key points in the process and the final result

4) Action: Correct the deviation, standardize the results, determine new goals, and formulate the next round of plans.

Effect:Every work is a PDCA cycle, which requires planning, implementation, inspection results, and further improvement, and at the same time entering the next cycle, only in the gradual improvement over time, work results may have a qualitative leap.

 

3、 5W1H method

1) What: work content and goal

2) Why: why do this work

3) Who: the specific personnel involved in the work and the person in charge

4) When: when and during what time

5) Where: where the work takes place

6) How: in what way

Effect:To do any work, we should think from 5W1H, which helps us to organize our thinking and put an end to blindness. We should also use 5W1H in our report, which can save time for writing and reading the report.

 

4、 Smart principle

1) Specific

2) Measurable

3) Accessible

4) Related to the overall objective

5) Timebased

Effect:People should consider whether the goals and plans are smart when setting work goals or task objectives. Only when the plan is well implemented can it be guaranteed to be implemented.

 

5、 Time management - important and urgent

A. Important and urgent

Urgent problems

B. Important not urgent

Preparation | preventive measures

The establishment of interpersonal relationship | real re creation

Improve one's ability

C. Urgency doesn't matter

What caused the disturbance | telephone | letter | Report

meeting

D. It's not important. It's not urgent

Busy and trivial things

Avoidance activity | waiting time

Effect:In the time arrangement, we should weigh the priorities of various things and learn to "play the piano". We should have the ability to look forward to our work, and prevent accidents in the bud. If we are always busy fighting fires, we will always be passive in our work.

 

6、 Task decomposition method [WBS]

Work breakdown structure, how to decompose WBS

Objective → task → work → activity

Principle of WBS decomposition:

In principle, each task should be decomposed until it can not be subdivided.

Effect:Learn to decompose tasks. Only when you break down tasks in detail enough, can you know in mind, work in an orderly manner, and make overall arrangements for your schedule.

 

7、 Twenty-Eight rule

Pareto's Law: "80% of the total results are formed by 20% of the total time consumed."

The principle of prioritizing affairs according to their importance is based on the principle of "important minority and trivial majority".

For example:

80% of sales come from 20% of customers;

Effect:This enlightens us that we should be good at grasping the main contradictions in our work, be good at sorting out the complicated work, and use our resources in the most important and urgent matters.